How to Conduct a Restricted Party Screening
Campus Requirement: Restricted Party Screening
SBU Export Control Policy requires the Campus Community to conduct Restricted Party Screenings.
All non-U.S. persons and all entities (foreign and domestic) must be screened for inclusion on any of the U.S. government's restricted party list prior to engaging in activities.
Campus Responsibility for Conducting Restricted Party Screening
Screening Tool - Descartes Visual Compliance (VC)
VC is available to University faculty, staff and students using their @stonybrook.edu email as their user name.
If you are not already registered, go to https://www.visualcompliance.com/usr . After you complete the registration form, you will immediately receive a confirmation email from VC and you will be able to use the software.
How to Conduct a Restricted Party Screening
Step #1:
Sign in to Descartes Visual Compliance (VC)
Step #2:
Screen using the RPS function. Run each screening request by the person or entities full legal name through VC using the RPS function.
A. Enter entity’s full legal name in the “Company” field or individual’s full legal name in the “Name” field. Do NOT put additional address or country information into the initial screening request.
B. From drop down Comment box, select the most appropriate category for your screening and as applicable enter any additional information in the explanation field.
C. Select “Fuzzy” and “Level 2”.
D. Make sure that only “Exports” and “Sanctions” are checked.
E. Click on Screen.Step #3:
Review Initial Results
A. If “No Matching Records Found” then the screening process is completed.
B. If there are more than a couple of potential matches, refine the search. Repeat Step #2, select “Exact” and “Level 2” for Step #2C.
Step #4:
Review Refined Results
A. If “No Matching Records Found” then the screening process is completed.
B. If there are remaining potential matches, analyze each potential match.
Step #5: Analyze Potential Matches
Using supporting documentation try to eliminate each potential match. Supporting documentation may include passports, company websites, drivers’ licenses, etc.
A. All potential matches can be eliminated then the screening process is complete.
B. If there are remaining potential matches, forward the screening request and any supporting documentation to the Export Control Compliance team for final determination.
C. If there is a positive match, forward the screening request and any supporting documentation to the Export Control Compliance team for final determination. To send the VC screening results to the Export Control Compliance team, complete the following: Click on "Email these Results" from the screening results page. For send to this address: add ovpr_exports_admin@stonybrook.edu; add any notations in the notations section; and make sure that the box is checked to include your name in subject line. Click Mail.
Step #6: Export Control Compliance Team Review and Determination
Upon receipt, the Export Control Compliance team will review any remaining potential matches and provide screening department with final determination of no match or positive match.
A. Upon receipt by department of the Export Control Compliance team's final determination that there was no positive match, then the screening process is complete. ECO will notify requester.
B. Positive Matches for persons/entities on a federal list maintained for export control compliance will be determined by the Export Control Compliance team in conjunction with the appropriate campus and/or RF officials. Export Control Compliance team will notify requester.
Return to the Guidance & Procedures for Export Control Compliance