International Visitors

International visitors come to Stony Brook University (SBU) for a variety of reasons, such as: to discuss or partake in research, as consultants, collaborators, or visiting scholars, as part of delegations, for laboratory visits, to partake or present at conferences/lectures/seminars, or to volunteer. In some instance, sharing export controlled information or items may require an export license or documented license exception.

Related campus policy: Guest/Visitor Policy

Request an Export Review of International Visitor (NetID login required)

Restricted Party Screening Requirement

Researchers, as well as faculty and staff, hosting international visitors are required to complete a Restricted Party Screening.

Yes, international visitor at the University solely for:

(1) Sporting event (2) Cultural event at the Staller Center and Wang Center (3) Campus tour or open house event through the Admissions Office (4) Family member of a full time University student visit where access is limited to public areas (5) Medical treatment where access is limited to public areas
The U.S. government maintains lists of entities and persons who are restricted and/or denied certain transactions. This includes the recent "1286 List" - Restricted Parties Overview

All foreign person and entities must be screened for inclusion on any of these lists prior to engaging in activities. If they appear on one of these lists you must contact the Research Security Program before engaging in any activities or invitations.

How to conduct a restricted party screening using Descartes Visual Compliance software

Export Control Review

Researchers, as well as faculty and staff, hosting international visitors have an obligation to be aware of export restrictions applicable to the foreign person and access to export controlled information and/or items.

A "deemed export" is an export of technology or source code (except encryption source code) to a foreign person within the United States.

The Export Administration Regulations (EAR) §734.2(b)(2) states that Technology is ‘released’ for export when it is made available to foreign person by:
- visual inspection (such as reading technical specifications, plans, blueprints, etc.); or
- exchanged orally; or
- by practice or application under the guidance of persons with knowledge of the technology.
The International Traffic in Arms Regulations (ITAR) does not incorporate the term “deemed export” but the concept is in the definition of an export and pertains to the release of ITAR technical data and defense services.

Types of Exports-Deemed Exports Overview
Foreign person access to items controlled under the ITAR within the U.S. must be reviewed by the Export Control Compliance team for any licensing requirements (see Deemed Exports discussion above).
Third-party proprietary information may be export controlled. It is important to have the export classification of third party proprietary information to determine if an export license or documented license exception is required to share the information.
If the visitor is from an entity in an embargoed country, i.e., North Korea, Cuba, Iran , Russia, Syria, Crimean Region of Ukraine, Luhansk Region of Ukraine, or Donetsk Region of Ukraine, the faculty member MUST consult with the SBU Export Control Compliance team before conducting any activities.
If the host faculty member has projects that have foreign national and/or publication restrictions then access to data, research documents, and/or meetings should be closed to the international visitor unless reviewed for an export control determination.

International Visitor Research Security review

International visitors must also be reviewed for Research Security concerns. Export control compliance is just one part of a comprehensive review. Review the Research Security Program's International Visitor Guidance.

Return to the Guidance & Procedures for Export Control Compliance