Purchase of Items

Stony Brook University (SBU) faculty, staff, and students purchase items (e.g., equipment, materials, chemicals, biologics, technology, data or software) for the conduct of SBU activities.

Restricted Party Screening Requirement

Purchases may not be made from Restricted Parties.

The U.S. government maintains lists of entities and persons who are restricted and/or denied certain transactions.

In some cases, it may represent an elevated risk to SBU and/or the individual to partake in transactions with these entities and persons. Contact the Research Security Program before any purchases from a Restricted Party.

How to conduct a restricted party screening using Descartes Visual Compliance software
In most cases, the vendors in Wolfmart are not on any Restricted Party Lists. However, these lists are updated on an ongoing basis. Screenings should be done when purchasing from international vendors for the first time.

Classification of Items Purchased

The vendor is in the best position to provide the export classification of their item.

Many export controlled items:

Have military or space capability or is best in class
Restrict purchases to U.S. persons/entities or specific countries
Contain export control language in the purchase order or on the vendor's website
Require end-use statements

Classification is very important, especially if the item is export controlled AND it will be:

Shared (information) with a foreign person employee or visitor within the U.S. (Deemed Export); or
Accessed (item) by a foreign person or visitor in the U.S. (Deemed Export); or
Transferred (information or item) out of the U.S. (Physical Export)

Related: Types of Exports (Deemed Exports, Deemed Re-Exports, Physical Exports)

What if the vendor will not supply the classification?

If a vendor is unable to supply the Classification, reviewClassification of Items and Information Guidance for further assistance

When to contact the Export Controls Compliance team?

Controlled Under	What to Do
International Traffic in Arms Regulations, United States Munitions List	Contact the Export Controls Compliance team prior to purchase. If purchased a Technology Control Plan is required
Nuclear Related Regulations	Contact the Export Controls Compliance team a Technology Control Plan may be required
Export Administration Regulations, Commodity Control List	Contact the Export Controls Compliance team a Technology Control Plan may be required
EAR99	No further action

Return to the Guidance & Procedures for Export Control Compliance